The Problem · The Solution
Paper referrals leak patients. HHub closes the leak
Referrals are still one of the most valuable sources of new patients — and the most broken. Here's what's failing in most practices today, and how HHub fixes each piece.
What's broken
Paper referral pads get lost, Referrals are written on pads, handed to patients, and forgotten on dashboards or in glove boxes. Half never reach your practice at all.
How HHub fixes it
One tap (or one scan), not one pad, Dr. Khan taps the HHub card on the patient's phone — or if the card isn't handy, the patient scans the QR flyer on his office wall. Either way, a branded booking page opens. The patient books. No paper, no lost glove-box referrals.
Same Day · The Difference
What you're dealing with today — and what changes.
Complex cases need more than a phone number A patient with a TMJ concern needs the orthodontist to see notes, not just a name. But typing up a referral letter takes 10 minutes that nobody has.
One tap, full chart handoff Dr. Khan taps the card on his own device. A detailed referral form opens with fields for diagnosis, clinical notes, imaging, and urgency. Done in under a minute.
Who sent us this patient? A new patient walks in — referred, they think, by their dentist. But your front desk can't remember which dentist, and the patient isn't sure either. Another relationship you can't thank or track.
Every tap is a tracked relationship, Every HHub card is tied to the referring practice. When a patient taps, the referrer is captured automatically. Your team knows who sent whom — and who to thank.
You don't know which referrers are worth the relationship, You send holiday cards to every dentist in town. But which ones actually send you patients? Which ones send patients who start treatment? You're flying blind on your most valuable business source.
See every dollar, by every doctor HHub's dashboard shows you referrals-to-consults, consults-to-starts, and tracked revenue per referring practice. Invest in relationships based on data, not guesses.
Less paper. More taps. Every referral tracked — and the revenue behind it.
One Platform Multiple Approaches
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Lorem ipsum is placeholder text used in publishing and graphic
Four Ways Referrals Stop Leaking
One card. Two flows. A full referral system
- Tap-to-Book
- Clinical Referral
- Source Attribution
- Revenue Tracking
For simple referrals — 30 seconds, patient's phone, done.
- Tap an NFC card on any iPhone or Android — no app to install
- Or scan the QR flyer when the card isn't within reach
- Same branded booking page from either path
- Referring doctor captured automatically, either way
- Patient books directly — no follow-up calls needed
- Works on cards you drop off or mail to referring offices
For complex cases — doctor's phone, full chart context.
- Same card, different tap target = different flow
- Detailed fields: diagnosis, history, notes, urgency
- Imaging and document upload supported
- Sent securely to the receiving practice
- Full referral record kept in HHub
- No more fax machines, no more handwritten notes
Every referral tied to the practice that sent it.
- Every card tied to a unique referring practice
- Automatic referrer capture on every tap
- Full referral history per referring office
- Patient lookup shows their referral source
- Your team never has to ask "who sent you?"
- Thank-you and follow-up workflows triggered automatically
See the dollars behind every referring doctor.
- Referrals → consults → starts → revenue, by referrer
- See which referring practices drive the most revenue
- See which ones send patients who don't start
- Year-over-year trend analysis per referrer
- Exportable reports for annual relationship reviews
- Multi-location roll-up for DSO operators
For simple referrals — 30 seconds, patient's phone, done.
- Tap an NFC card on any iPhone or Android — no app to install
- Or scan the QR flyer when the card isn't within reach
- Same branded booking page from either path
- Referring doctor captured automatically, either way
- Patient books directly — no follow-up calls needed
- Works on cards you drop off or mail to referring offices
For complex cases — doctor's phone, full chart context.
- Same card, different tap target = different flow
- Detailed fields: diagnosis, history, notes, urgency
- Imaging and document upload supported
- Sent securely to the receiving practice
- Full referral record kept in HHub
- No more fax machines, no more handwritten notes
Every referral tied to the practice that sent it.
- Every card tied to a unique referring practice
- Automatic referrer capture on every tap
- Full referral history per referring office
- Patient lookup shows their referral source
- Your team never has to ask "who sent you?"
- Thank-you and follow-up workflows triggered automatically
See the dollars behind every referring doctor.
- Referrals → consults → starts → revenue, by referrer
- See which referring practices drive the most revenue
- See which ones send patients who don't start
- Year-over-year trend analysis per referrer
- Exportable reports for annual relationship reviews
- Multi-location roll-up for DSO operators
Not Just Cards & Flyers
The tap is cool. The system behind it is what moves revenue.
Anyone can ship an NFC card or a QR flyer. The hard part is making every tap and every scan feed a patient communication platform that already runs your whole practice — not a standalone product that lives in its own tab.
Inside HHub, every referral — card tap, device tap, or flyer scan — connects to your unified inbox, your lead scoring, your task system, your reviews, and your source attribution. It’s one system. Not one more tool.
Better Together
Referral Management is one module. Here's what pairs with it.
Leads & Scheduling
Every referral scored and scheduled
Referrals drop into the same inbox as your calls, texts, and web forms — scored, prioritized, and assigned to your team automatically.
Explore Leads and SchedulingTask Management
No referral forgotten
Every tap creates a tracked follow-up in your practice's task board — owner, priority, due date, context.
Explore Task ManagementReviews & Reputation
Turn referred patients into 5-star reviews
After treatment, HHub can prompt happy referred patients to leave a review — building both the referring relationship and your online reputation.
Explore Reviews & Reputation
Hhub Benefits
This modern referral approach increases participation while making the process simple and convenient for everyone involved.
Make referrals easier than ever.
"They're knowledgeable in the field of orthodontics and know how to make our business successful. We've seen a large increase in website traffic and leads."
10x
Increased our Business